Terminology: Keepeek calls assets "items"/"media" (éléments), metadata forms "records"/"sheets" (fiches), collections "baskets" (paniers), and the folder tree the "classification plan" (plan de classement). The back office is the main contributor UI; "user portals" are end-user front-ends; Peek is a new contribution interface introduced in 2026 S66 S111.

Ingestion & storage

Marketed scope: single library for photos, videos, documents, product visuals and logos, custom folders, AI-generated tags, duplicate detection S84.
Upload by drag-and-drop or Add → Import items (from PC or, on request, Google Drive); new items land in Draft status with thumbnails generated; requires the import right S112. Mobile import in Peek S66.
Items without a file, replacement of the original file (single or in bulk), duplication of items, duplicate detection at import and duplicate search/cleanup in the folder tree S77 S111.
Bulk indexing from an Excel file prepared from a basket (4.81+; raw values only, no formulas) S53.
API upload up to 20 GB per file, chunked/resumable, 200 parallel uploads S22.
Formats: a published list of 154 extensions — images incl. camera RAW (cr2, nef, dng…), HEIC/WebP, PSD/AI/EPS/SVG, video (mp4, mov, mkv, m2ts…), audio, Office/OpenDocument, InDesign/IDML/QuarkXPress, fonts, archives, and 3D S45. 3D (glb/glTF, usdz, obj, fbx, stl, dae, ply, x3d, 3ds, Maya) since 4.101.0, with an in-browser 3D player for glb/glTF/usdz S50.
Versioning: versions of the original file can be viewed, restored or deleted; retouching creates a new version S73 S113.
Storage: quota per cloud instance, visible in statistics; increases via the account manager S61. Personal recycle bin plus admin trash restore S78 S111. Optional Azure-based storage tiers (high-availability vs archive/offline) for large files S91. Maximum browser upload size: Not public.

Metadata & taxonomy

Configurable metadata forms per media type with field types text, text area, HTML, date/datetime, number, e-mail, URL, checkbox, single/multiple lists, person list, thesaurus, geo, field sets S2; mandatory fields (can differ by language), default forms for new items, temporary forms, fields visible/editable per group S48 S111.
Multilingual metadata (edit one or all languages; "apply to all languages") S111 S15.
Thesauri: hierarchical, multilingual controlled vocabularies with synonyms; bulk term replacement and thesaurus export S111 S36.
Custom statuses (three families; publication rules), labels, geolocation, points of interest, editorial (rich) content in item descriptions S48 S71 S111.
XMP/IPTC/EXIF mapping configurable for both import (ordered fallback list per field) and export (written into custom download formats) S49.
Bulk edit ("batch processing": add, replace all, replace a term, clear, incremental numbering), copy/paste indexing between items S111; API bulk updates S23.

Search & discovery

Text search, predefined search forms, advanced multi-criteria search (saveable, shareable), search by a pasted reference list (e.g. SKUs, with "not found" list), geolocation search, search by identified person, folder search S70 S71 S111.
Facets configurable in the back office; autocomplete S16 S2.
Semantic AI search (optional, off by default): natural-language description matched against image content and 4–5 selected fields via a multimodal model on AWS Bedrock; not suited to codes, dates or statuses S46.
Saved searches / custom navigations (saved tree views) S111. Full-text indexing of document content can be disabled S111.

AI capabilities

Capability	Details
Auto-tagging	OpenAI ChatGPT ("Chat4o module") generates keywords from a 607 px preview; off by default at import, admin control panel; runnable per item, in bulk and via API (`AUTOTAG` bulk)	S47 S38
Semantic search	AWS Bedrock (eu-north-1), embeddings indexed in Keepeek's Elasticsearch; activation via CSM/support	S46
Face detection & recognition	Runs automatically at import; manual face declaration, person identification, search by person; sold as an optional module	S52 S81
AI quality control	Detects resolution, format, sharpness, orientation and blur issues; also offered as a headless API; optional module	S87 S93 S81
Other AI claims	Natural-language search, automatic brand-approved renditions, AI-assisted translation (templates)	S87 S81
Governance	Admin switches for auto-tagging; field-level hiding restricts who can run it; semantic search can exclude statuses/folders; vendor states no model training on customer images	S46 S47
Generative image editing	Unknown (not documented)

Organization

Folder tree ("classification plan") with ordering, cover images, duplication of tree structures, subscriptions to folders S111.
Baskets (personal or shared selections), boards (kanban columns; not enabled by default), associations between items (via clipboard or Keepicker), labels S54 S55 S111.
Brand portal / user portals customised to the brand, with WYSIWYG pages and reusable page templates S85 S81. Wikis/pages exist as API resources S2.
Multi-brand / multi-group set-ups, delegated administration to "manager" groups S48.

Workflow & collaboration

Step workflows (validation circuits) created blank or from templates; steps processed by assignees; workflows can be modified in progress and closed S56 S111.
Comments (with quoting), visual annotations, basket/workflow-specific labels, activity views, e-mail notifications and e-mailings to members S55 S111.
Classification requests and download requests (approval of access to restricted items) S111 S2.
Status-based lifecycle with automated status changes S48.
Templated content creation (Papirfly templates) with approval workflows S86 S81. Creative tool integrations: see Integrations.

Rights & governance

Three combinable permission modes: by folder (group rights per folder, inherited, no elevation below), by status (lifecycle; read-only folders show only published items), and ABAC "selective diffusion" filtering on metadata vs user attributes S48.
4 group levels (visitor, writer/contributor, manager, administrator) S2 S48; per-group allowed features, export formats and download levels (HD/low-def), IP filtering S48 S62.
Terms of use shown/accepted at download; usage reason required for non-admins via API S32 S111.
Expiration dates and versioning listed in the DAM pack S81; watermarking in export formats (image watermark) S76.
Item history (from HD-download right), audit trail, GDPR/consent management features claimed S72 S81 S79. Retention policies: Unknown.

Distribution & delivery

Download modes: express (default formats / permalinks generated at import), pre-generated formats, administrator-defined custom formats (with retouching/cropping templates), and download requests S59. Direct custom-format downloads are capped (50 items by default), larger ones are e-mailed S60.
Public sharing of an item (expiry date, access code, embeddable player/HTML code), public basket sharing (download level, access code), galleries, video playlists, QR codes, folder links, mailing lists, e-mail sending S58 S111.
Export to FTP servers (per-user) and Google Drive; PDF contact sheets, CSV/Excel reports S74 S75 S111.
Dynameek dynamic resizing / on-the-fly thumbnails with automatic refocusing on points of interest S67 S92; CDN via Cloudflare with a custom sub-domain S90.
Content picker Keepicker for CMS/e-commerce tools S43 S89. Print/templating via Papirfly templates S86.

Video & rich media

Video player with chapters, subtitles (.srt/.vtt upload or manual entry, per language), playback speed, end-of-video suggestions, playlists; frame capture to a new image; chapter download S51 S111.
Embedding with optional download; social-network share button for embedded videos S114 S111.
Audience-retention statistics for videos S57.
3D preview player (glb/glTF/usdz) and web component for integrators S50. Transcoding profiles and adaptive streaming: Not public. Automatic transcription: via partner integration (Authôt) S94.

Analytics & reporting

Settings → Statistics: connections, consultations, video plays, downloads, imports, searches (with success and search mode), usage overview (items by type/status, storage quota), evolution over time; filters by groups, folders, forms, interfaces; Excel export; data aggregated with one-day delay S57.
Per-item statistics (views, downloads, audience retention) S57. Statistics API for custom hits and hit search S33.
Content-performance insights listed under the "Governance and insights" offer S81.

Administration

Web back office (FR, EN, ES, DE) for users, groups, forms, statuses, formats, portals, IP filtering, FTP, technical properties S111 S62.
User provisioning: manual, registration forms/module, API user creation; LDAP-managed accounts; Google sign-in; SSO "automatic connection" S48 S63 S64 S65 S31. SCIM: Unknown.
Multi-group/multi-brand within one instance; delegated administration S48.
Sandbox/staging environments: Not public.

Keepeek Features